Whether you’re organizing a wedding, birthday party, baby shower, bridal shower or any special gathering, these easy-to-reference guest list printable templates are essential for staying organized!
These guest list templates make it easy to track number of guests, contact details, RSVPs, meal preferences or special requests all in one place. They’re perfect for helping you stay stress-free as you plan your next big event.
These printable guest lists are such a great tool for party planning and event planning. Plus, the designs and color schemes are super cute and fun to use! Here’s a preview of the templates:
About Your Guest List Printable
SIZE: US Letter 8.5″x11″. US Letter documents can usually be printed as A4 as well. They may also be able to be resized to A5. Always check your Print Preview before printing to make sure you get the best result.
COLORFUL OR INK-FRIENDLY: Choose from colorful templates or an ink-friendly, black, white & gray template!
PRINTABLE OR DIGITAL: These templates can be printed or loaded into a digital note taking app on a tablet.
HIGH QUALITY PDF: These templates are high quality PDF files for a pretty & crisp print!
PERSONAL USE ONLY: Print/use as many templates as you want, as many times as you want! For personal use only (classroom/office use is fine! Do not sell or pass off as your own).
How To Use Your Guest List Printable
To use your printable guest list, simply click on your favorite template, save it and print it out. Or save it to your tablet and open it with a digital planning app if you prefer to plan digitally.
Then, fill out the details for the event and the date in the upper right hand corner. Fill in the numbers, guest names, contact info and any special notes for the guests (such is dietary restrictions, etc). Once each guest has RSVPd, place a check mark in the RSVP section. Now you have a cute and easy-to-reference guest list for your big event!
These guest list templates are such a great way to stay organized while planning your event. They’ll help you…
- Keep guest information all in one place for quick reference
- Track RSVPs along with who still needs to confirm
- Have contact information on hand for each guest
- Keep track of special notes/requests such as dietary restrictions or accommodations
- Budget for your event by keeping track of headcount for food, seating and other expenses
…And so much more!
P.S. Want to decorate your printable and make it your own? I recommend filling it out with these fun colorful pens! I also recommend storing your guest list along with your other event planning materials in a nice folder to keep everything in one place.
Guest List Templates For Parties And Events!
I created 11 cute & useful guest list printables to choose from! There are fun, colorful designs and a plain, black, white and gray design at the end for an ink-friendly alternative. Use your favorite one or all of them!
These guest list templates are…
- Fun to use
- Cute & colorful
- Simple & minimal
- High quality PDF files
- Practical way to help organize a big event
- Great for keeping track of guests, RSVPs and special notes
- Perfect to use as a wedding guest list, birthday guest list, shower guest list and more
Best of all, these cute guest list templates are free and available instantly! I hope they help you stay organized and stress-free while planning your next event.
Guest List Printable Templates
Here are the guest list templates! Get the complete PDF set HERE. Or scroll down and click on the template photo or the link underneath it to get the individual PDF!
Recommendations You’ll Love
Here are some products I swear by to get the most out of printables!
- Premium32 HP Printer Paper (Thicker printer paper for a professional feeling print)
- Aesthetic Planner Stickers (Cute stickers to decorate your calendars and planners)
- Washi Tape Set (Perfect for decorating the boarders of your printables)
- Kaco Gel Ink Pens (My favorite colorful pens. They write beautifully and look super cute!)
- Standing clipboard (Great way to display vertical printables)
- Horizontal Sign Holder (Great way to display horizontal printables)
- Colorful magnet pack (Post your printables on your fridge with these cute & minimal magnets!)
Frequently Asked Questions
1. How do I download the printable?
Simply click on the photo of the printable you want or the link underneath it. The printable will open in a new tab where you can save or print directly from the tab.
2. What size are the printables?
These printables are designed for US Letter size paper 8.5 inches by 11 inches. Printables are often able to be resized to fit the paper size you like. Please check our print preview to adjust you settings if you’d like to print on another paper size other than US Letter.
3. Can I print the printable more than once?
Yes! You can print the file as many times as you need for personal use. You may also print multiple times to pass out to students, groups, work, etc. Please DO NOT sell or pass of the printables as your own.
4. Do I need special software to open the printable?
No special software is needed. The printables are provided in PDF format which can be opened in your browser or with any standard PDF reader (such as Adobe Acrobat).
5. Can I edit the printable before printing?
These printables are not fillable PDFs and the elements cannot be removed or adjusted. However, many PDF readers allow you to add your own fillable fields. You may also open your printable with a digital planning app to edit with a stylus.
6. Are these printables free?
Yes, these printables will open immediately at no cost! If you would like to support my work, please consider making a donation through Kofi. All donations are greatly appreciated and will go toward making more printables!
If you have any other questions, don’t hesitate to leave a comment or reach out through my contact page!
More Printables For Event & Party Planning
If you like this printable, you may want to pair it with a few others to help you stay organized as you plan your event!
Pairing your guest list template with a monthly planner, weekly planner or daily schedule template can help you plan out specific details for your event.
A shopping list template can also help you plan and budget groceries/essential items for your event.
To help with brainstorming and small details, I recommend using a vision board template to plan out your event’s theme, decorations, food, activities and more.
Here are a few related printables to check out:
Want more printables and digital products? Check out our blog!
I hope you enjoy your guest list! Share the love by pinning it to your Pinterest <3
